Ramblers Association - Melton Mowbray Group
|
|
Ramblers Association - Melton Mowbray Group |
News Page
INCOME & EXPENDITURE ACCOUNTS
|
|
||||||||||||||||||||||||||||
| Main Account | Social Account | ||||||||||||||||||||||||||||
| Income & Expenditure Account for 12 Months ended 30th. September 2009 | Income & Expenditure Account for 12 Months ended 30th. September 2009 | ||||||||||||||||||||||||||||
| Income | 2008/9 £ | 2007/8 £ | Income | 2008/9 £ | 2007/8 £ | ||||||||||||||||||||||||
| Received from Ramblers | 500.00 | 448.00 | Income from Social Events | 3039.15 | 567.00 | ||||||||||||||||||||||||
| Bank Interest received | 0.67 | 4.37 | Donations from Members | 76.73 | 6.00 | ||||||||||||||||||||||||
| Advert Sales | 25.00 | Bank Interest Received | 0.21 | 1.41 | |||||||||||||||||||||||||
| Total Income | 525.67 | 452.37 | Total Income | 3116.09 | 574.41 | ||||||||||||||||||||||||
| Expenditure | Expenditure | ||||||||||||||||||||||||||||
| Printing & Postage - Walks Programme | 117.29 | 139.22 | Cost of Social events | 2971.23 | 517.00 | ||||||||||||||||||||||||
| - Newshound | 84.53 | 90.60 | Gifts, Cards etc. | 78.83 | 29.15 | ||||||||||||||||||||||||
| Footpath Costs | 27.08 | 12.96 | Donation to Derby, Leics. & Rutland Air Ambulance | ||||||||||||||||||||||||||
| Maps | - | 31.96 | - | 40.00 | |||||||||||||||||||||||||
| Walks Leaders Travel Expenses | 117.53 | 75.65 | |||||||||||||||||||||||||||
| Admin. Postage | 10.80 | 10.00 | |||||||||||||||||||||||||||
| Admin. Stationery | 19.83 | 16.04 | |||||||||||||||||||||||||||
| Web Site Costs | - | 56.38 | |||||||||||||||||||||||||||
| Donation to Derby, Leics. & Rutland Air Ambulance | |||||||||||||||||||||||||||||
| - | 50.00 | ||||||||||||||||||||||||||||
| Total Expenditure | 377.06 | 482.81 | Total Expenditure | 3050.06 | 586.15 | ||||||||||||||||||||||||
| Surplus/(Deficit) on year | 148.61 | (30.44) | Surplus/(Deficit) on year | 66.03 | (11.74) | ||||||||||||||||||||||||
| Opening Balance | 47.45 | 77.89 | Opening Balance | 35.20 | 46.94 | ||||||||||||||||||||||||
| Closing Balance | 196.06 | 47.45 | Closing Balance | 101.23 | 35.20 | ||||||||||||||||||||||||
| Treasurers Certificate:- I certify to the best of my knowledge the books and vouchers presented for audit were an accurate record of the Melton Mowbray Groups' financial affairs and were complete in all respects. | Auditors report to the Members of the Group:- I certify that the foregoing Income and Expenditure Accounts are in accordance with the books and records of the Group and other information provided by the Hon.Treasurer. | ||||||||||||||||||||||||||||
| J B Gaunt (Hon. Treasurer) | J Widdowson (Hon. Auditor) | ||||||||||||||||||||||||||||
| www.meltonramblers.org.uk | www.meltonramblers.org.uk | ||||||||||||||||||||||||||||
Melton Mowbray Ramblers
Treasurers Report as at 30th September 2009.
The attached Income & Expenditure accounts for 2008/2009 accurately reflect the Melton Mowbray Group’s financial affairs for the period; these accounts have been audited and verified by Mrs J Widdowson.
Main Account
Our income from Ramblers (£500) was based on an estimated expenditure budget of £488 for the year 2008/9. In reality we spent £377 the under spend being due to the following:-
Some planned expenditure not being utilised e.g. Maps.
Management of one of our main items of expenditure, printing & postage of the walks programmes and newsletters being kept at a minimum
The generosity of our walk leaders in leading walks but not claiming expenses. N.B. although the accounts show walks Leaders travel expenses as £117 over £70 of this was donated to the Social Fund.
Tight control of Administration costs.
This has resulted in a surplus of £148 for the year and a balance carried forward of £196, whilst this appears to be a very healthy state of affairs, costs are increasing constantly with printing and postage costs rising and this is expected to continue into the foreseeable future. In addition, we have to pay for another 2 years internet service provision early in the New Year.
As reported previously, Ramblers are experiencing financial problems of their own and Budgets for the coming year have been severely cut so we have to continue to look for savings where we can and perhaps look for different ways of running and administering your group. Proposed cost saving initiatives will be discussed later this evening.
Social Account
Building on her initial success last year, Kate has organised a full programme of varied events which hopefully have satisfied all tastes from Curry Nights, Panto’s, Theatre Visits, Coach Rambles, weekend walking breaks and B.B.Q’s. Ramblers insist that these events are organised on a "self funding" basis and whilst Kate tries very hard to achieve this it is not always possible to break even. Throughout the year we have ended up with a surplus of £79 made up of some profits, some losses and the occasional "break even". We propose to carry forward this balance and hopefully slowly increase it as we need to build up some "working capital" so that deposits can be made in advance to secure events. Our thanks go to Kate (& Andrea) for all their efforts to provide a very successful programme.
Brian Gaunt – Treasurer.
ANNUAL GENERAL MEETING
Notice is hereby given that the 276h Annual General Meeting of the Melton Mowbray Group of the Ramblers will be held on Thursday 19th November 2009 at Hamilton Lawn Tennis Club, Tennis Avenue (off Sandy Lane) Melton Mowbray at 7.30 pm.All members of the group are most welcome to attend this meeting. Treasurer - Brian Gaunt, Secretary - Gill Lant and Newsletter Editor -Suzanne Elliott wish to stand down Alison Green has been proposed and seconded to replace Brian Gaunt as Treasurer, creating a vacancy on the committee for a Member without Portfolio and Gill Lant is prepared to stand as another Member without Portfolio to replace Andrea Morton who has moved away from the area. We are also looking for an Area Representative. If anyone wants to stand for any of the positions on the committee please put your name forward for nomination as all posts are up for contested election.Committee members without portfolio (without a post title) are vital to the formation of the committee as they are able to step into a role in the event of an elected member being indisposed.
If you wish to nominate another member for a committee post, first ascertain that the member wishes to stand, then complete the nomination form (sent out recently with the Newshound and Winter walks programme) with their name against the relevant position, a proposer and seconder and send to the secretary, Gill Lant, by Thursday 12th November 2009 at the latest. Nominations can also be made at the AGM.
AGENDA
1. Welcome
2. Apologies
3. Minutes of 26th Annual General Meeting
4. Matters Arising
5. Officers’ Reports
6. Election of Committee Members for 2009/2010
Existing Officers shown in brackets
Chairman (Suzanne Elliott)
Vice Chairman (Martin James)
Secretary (Gill Lant)
Treasurer (Brian Gaunt)
Programme Secretary (Andy Whelan)
Footpath & Membership Secretary (Martin James)
Social Secretary (Kate Buck)
Web Site Manager (Brian Gaunt)
Newshound Editor (Suzanne Elliott)
Area Representative (Vacant)
Members w/o portfolio (Ann Lewis, Alison Green, vacant)
7. Appointment of Auditor
8. Any Other Business
SPECIAL PROPOSALS:-
In keeping with other Charitable Organisations and indeed many Commercial enterprises, The Ramblers Association finds itself in difficult financial times and has had to impose budget restrictions on the organisation. Central Office has cut costs, which has unfortunately resulted in some staff being declared redundant, and in addition, they have had to impose financial restrictions on Groups expenditure in the coming year.
With this in mind, your Committee has been looking at ways in which it can reduce operating costs to meet the new financial targets. Basically we are being asked to manage on a reduction of at least 25% from last years funding so significant savings are required.
We have in essence, only three items of expenditure where we could make savings, namely: - Printing (Walks programmes & Newsletter); Postage costs in mailing the Walks programmes & Newsletter; and Walks leaders expenses.
The Committee therefore propose the following initiatives:-
1) Where possible, to distribute the Walks Programmes, newsletters and other information by means of email and better utilisation of the website.
2) To amend the travel expense rate for walks leaders to either, 22p per mile flat rate (down from 28p per mile) OR place a “cap” on the total mileage claimed to a maximum distance, possibly a 25 mile radius of Melton, which would equate to a maximum of 50 miles – the level has still to be decided.
3) To seek commercial “sponsorship” for the walks programme by means of advertising space for local company’s
Your Committee is anxious that the changes to make these savings do not impair our ability to communicate with you, the members, in a timely and appropriate manner. We appreciate that many members do not have access to the internet and may not want to go to the trouble and cost of gaining internet access so we accept that circulation of information by printed copy and Royal Mail will still be required in some cases.
We currently hold about 40 email addresses for members and, in the first instance, would urge all members with internet/email access to forward their email addresses to the following address jbgandacg@btinternet.com ( Our Group Treasurers address) so that an up to date list can be maintained.
Active members will be encouraged to pass on information at walks and social events, to members who do not have internet access.
Non active members who do not have internet access will be asked to apply for communication by Royal Mail.
Running a “two tier” system will entail more work for the committee but we feel it is justified to balance the need to save costs with the rights of members to be kept advised of information relevant to them. It is hoped that in the fullness of time the bulk of the communication will by electronic means.
We will discuss this at length at the AGM and ask for the meetings approval to proceed.